Keep every departure wave moving
Flight Display for Groups & Events
Check-out day for a conference is a hundred flights at once. LobbyFlight puts every group’s departure on one live board — so attendees self-serve their flight, your team batches the shuttles, and the biggest checkout of the month runs like clockwork. On any screen, branded as yours.
A hundred departures, one morning.
When a conference ends, everyone leaves at once. Hundreds of attendees, dozens of flights, a handful of shuttles — and a front desk that becomes a flight-information helpline exactly when it’s busiest. Group travel lives or dies on timing, and timing needs one shared, accurate view everyone can act on.
Every attendee wants the same answers at the same time — their flight, their shuttle, their gate — and your desk can’t scale to a peak that size.
Without one shared view, coaches leave half-full or hold for delayed flights, and the careful transfer plan unravels in real time.
A single delayed group flight ripples through shuttles, lunches and connections — unless everyone can see it the moment it changes.
From keynote close to last coach away
How one board turns the month’s biggest checkout from chaos into a sequence of calm, well-timed waves.
- 08:00
The closing session
As the event wraps, the board already lists every group’s departure — attendees note their flight and shuttle before they even reach the lobby.
- 10:30
Wave one departs
The early Europe flights board; group A’s shuttle is batched to match, leaving full and on time while the desk barely lifts a finger.
- 12:00
The midday peak
Dozens check out at once — but the questions don’t come to the desk, because the answers are on the board in front of them.
- 14:15
The delay, absorbed
A long-haul group flight slips an hour. The board updates, the coordinator holds that one shuttle, and every other wave keeps moving.
- 17:30
The last coach away
Late departures confirm their gate on the way out; the event team sees the final wave leave and closes the day clean.
What the board changes for each role
Sales & events manager
Bid for bigger groups with confidence — a visible, professional departure operation that planners notice and rebook.
Group coordinator
One shared, live view of every flight and shuttle — so you batch coaches, hold the right one, and run the wave instead of chasing it.
Attendee
Their flight and shuttle at a glance the moment the session ends — no queue, no confusion, a smooth exit to round off the event.
What it adds up to on the big day
The flood of identical flight questions, lifted off your team exactly when the group all leaves at once.
Coordinator, desk and attendees act on the same live board — so coaches leave full and on time.
Every delay and gate change shown the instant it happens — the whole departure runs to plan, not to panic.
Events are won on logistics. A board that shows every group’s flight turns your biggest, busiest checkout into the part planners remember for going right.
Where the board moves the group
One subscription, every place a departing group passes through.
Re-skinned for departures on the final day — the first place attendees look as the event closes.
The shared view that empties the checkout queue, every flight and shuttle in one glance.
Departures matched to transfers, so the right wave boards the right coach on time.
Attendees plan their exit over the closing coffee, before the lobby fills.
White-glove flight tracking for guests in transit
Each guest gets a branded companion page in their language. Live flight status, when to leave, your shuttle or taxi partner — all in one mobile tap. Premium plans include 50 trips/month for free.
- A personal companion page for each guest, in their language
- Smart Departure Coach uses live traffic to recommend a leave time
- Configurable transport flow: hotel shuttle, partner taxi, or direct call
Pricing
Pricing Plans
Choose the perfect plan for your hotel
Basic
Perfect for single-location hotels near airports
- 1 airport
- Real-time flight data
- Custom logo
- Brand colors
- Email support
Pro
Ideal for business hotels and resorts
- Up to 3 airports
- Real-time flight data
- Custom logo & colors
- Weather widget
- 5 info slides
- 2 languages
- Priority support
Premium
For hotel chains and premium properties
- Unlimited airports
- Real-time flight data
- Full branding suite
- Weather widget
- Unlimited slides
- All 42 languages
- Analytics dashboard
- Dedicated support
Need a custom solution for your hotel chain?
Contact SalesGroups & events: common questions
Yes — the board lists many flights at a time and pages automatically, so every group’s departure is visible across the peak checkout window.
You can add info slides that rotate with the board — group names, shuttle times and meeting points — alongside the live flight rows.
From the aviation feeds airports themselves use — 13,000+ airports with gate, terminal and delays — so your coordinator and attendees act on the same accurate view.
Over 13,000 commercial airports with an IATA code in 200+ countries; show every airport your attendees fly home from.
Yes — logo, colours and, on higher plans, your own domain, so it fits the event as well as the hotel.
Yes — the board rotates through 42 languages, so a global delegate list reads their flights without help.
No — it runs in a browser on any smart TV, tablet or screen you set up in the lobby or registration area.
No integration needed — the board runs standalone. API access is available on higher plans.
Yes — go live in minutes for a single event, or keep it running year-round; plans are monthly with no contract.
Explore More Solutions
Find the perfect flight display for your property type
Run your biggest checkout like clockwork
Set up your group departure board in minutes — free for 7 days.
No hardware, no IT project, no contract.